n this section, we will walk you through event reporting. Ready to see the system in action?
To report an event, you will need to click on the "My Events" button at the top of the home page. This will take you to the page below.
Find the event you wish to run and report in your store’s Event List and select it by clicking on the "Start Event" button next to it.
It’s important to note that sometimes you may have to select "Past" on the drop-down menu if the event you want to report has already occurred.
When you click on the "Add Users" button, you will be directed to the screen below. On this screen, you can search for players in the WizKids Event System database. Here, we’ve entered a player username and located him. We can now check the box next to his name and then click "Add Selected" to sign that player up. You can also click "Browse" to select from players who have participated in your past events.
If the participant is a new player and hasn’t registered in the WizKids Event System, you can register that player yourself! Simply fill in the new player’s information as you see here:
Once you’ve filled in the player’s information, click on the "Create and Register" button. A username will be automatically generated (if you wish to change the username, you must do so now). In order to set the password for this new account, the username and e-mail address will be needed. Repeat these steps as necessary until you have all of the participating players listed like the screen below:
Once your player list is correct, click the "Start Event" button. Once you do so, you will be brought to this screen:
Now, click on the "Seat Swiss" button and your players will automatically be paired for you!
After clicking on the "Seat Swiss" button, you’ll notice that one player was given the Bye, and everyone else was randomly seated with opponents. Now, play for Round One can begin!
As events are completed, enter the score in the appropriate text box and select the winner for each match.
Once all scores are entered (including any for the Bye player), click the "Save" button to save all changes to the round. Then, click the "Round >>" button to go to the next round.
PLEASE NOTE: If there are any unsaved changes to the current round, the "Save" button can be clicked so that this information is not lost. If you close this window without saving, your information will be lost. By clicking "Save", you send the information to the database and it will still be there (on a different browser, a different machine, etc.) if you should close the window and/or return to finish at a later time.
Now, before we seat Round Two, let’s say our player, Darin, has dropped himself from the event. From the drop-down menu under "Send Player To", we choose "Drop" and then click on Darin.
Once you drop Darin from the event, we can now see him in the Dropped area.
Now that we’re ready to begin Round Two, let’s click on the "Seat Swiss" button again and pair our players!
We continue this process for each round of your tournament and until we have a clear winner. After playing 3 rounds, we have a clear winner. Now it’s time to save and click the "Finalize" button.
On the Finalization screen, one can review the current player scores and win/loss records to make sure the games were reported correctly. If something is wrong, click on the "Edit" button, make the correction, and then click "Finalize" to return to this screen to review again.
If an event has 2 players with the same "best" record, there will be a drop-down list that will allow the judge to indicate who the winner was (among players with the best record).
Fellowship is available to any player that is not the winner of the event.
Once fellowship has been selected, click "Finalize", and you’re done!
After events have been reported, you can view the results of the event again by clicking the "View Results" button on the Event Details page for the event.
Now your event has been completed and reported! Repeat this process for all of your events for easy tournament management, and continue to register your events to ensure maximum player attendance!